The Swan School is seeking a proactive and experienced Senior Administrator to join our friendly, front-of-house team. This is a fantastic opportunity to contribute directly to our students' success and overall school experience. If you thrive in a fast-paced environment where no two days are the same, we want to hear from you!
About the Role

Job Title: Senior Administrator
Grade: Grade 6
Location: The Swan School, Oxford
Hours: 37 hours per week (Full-Time but can consider Part Time for the right candidate)
Working Pattern: Term-Time Only (39 working weeks per year)
Salary: Grade 6 scale
Reporting To: Office Manager
Disclosure: Enhanced DBS required

Key Responsibilities
As a key member of the administration team, you will provide essential general clerical, organisational, and financial support, including:

Front-of-House: Undertaking reception duties, confidently liaising with students, parents/carers, staff, and the public via email, telephone, and in person.
Organisational Hub: Coordinating school visits, events, and meetings, including taking notes.
Data & Reporting: Analysing information, running reports, and processing forms/returns accurately using advanced ICT packages.
Welfare Support: Assisting with pupil first aid and welfare duties, occasionally looking after sick pupils, and liaising appropriately with parents/staff.
Teamwork: Providing support to other administrators and teams during peak workload periods and contributing to the development of administrative procedures and systems.
Financial Admin: Undertaking basic financial administration tasks, such as processing orders.

About You
We are looking for a highly motivated, confident, and reflective practitioner who:

Is confident and articulate when speaking with students, parents, staff, and external agencies.
Is a highly motivated team player who enjoys working collaboratively in a busy, challenging environment.
Is confident with IT and proficient in advanced ICT packages (e.g., word-processing, spreadsheets).
Is a creative thinker keen to learn new skills and try new approaches to achieve the best possible outcomes for our students.
Understands the importance of confidentiality, safeguarding, and data protection in a school setting.

The successful candidate will share our ambitions for our students and be motivated to ensure they and their families have the best experience of school.
How to Apply
To apply, please visit our website and download the application form.

We are committed to flexible working and are open to conversations about alternative arrangements for the right candidate.

Deadline for Applications: 8am on Monday 1st December. The school reserves the right to consider and interview candidates ahead of the closing date if appropriate.

Interested? Apply today and help us support our students' journey!

The Swan School

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